Whitaker Center
Serving our Community through
Education + Entertainment + Art

School Field Trip Reservations

Great - You're ready to submit your reservation and book your field trip!

We are excited to have your school group as our guest. Submitting this form online is the most streamlined way to book your trip, but if you need any assistance along the way, please contact our Group Sales Office at groupsales@whitakercenter.org or call 717-724-3862.

Please be sure to:

  1. Choose the program(s) you’d like your students to attend. Review our Program Types and make your selections

  2. Choose possible visit dates. Consult your school calendar and your transportation department BEFORE making your date selection. If there is only one date your group can visit, please note this on the Reservation Request Form below.

  3. Confirm your arrival and departure times. Allow at least two hours for a 2-event visit, three hours for a 3-event visit, and four hours for a 4-event visit. Add 30–60 minutes for lunch, depending on which lunch option you choose.

  4. Determined the number of students and chaperones participating in the visit. To ensure a great experience for all visitors, please inform us of student and chaperone special needs on the Reservation Request Form. Because Discovery Labs and Cinema Documentaries have limited seating, we may not be able to accommodate additional students and chaperones on the day of the visit. A minimum 1:10 chaperone to student ratio is required. Please note that for security reasons, additional parents and other adults not arriving with the original group will not be permitted to join the group once the visit is in progress.

  5. Ask about Whitaker Center School District Partnership School Field Visit Reservations Contract Program. Ask your principal if your school district participates in the School District Partnership Contract (SDPC) Program. Click here to fill out an SDPC form.

  6. Calculate admission costs. Confirm Pricing for the programs you want to include in your visit. Multiply the total number of students and chaperones (teachers are considered chaperones) by the rate for your visit (1-event, 2-event or 3-event). A 50% deposit is required once your field visit date is confirmed. Schools in districts participating in the SDPC program are not required to submit a deposit. Vouchers and Whitaker Center/ASTC memberships may not be used with school field visits.

  7. Choose your lunch option:
    Option A: Bring Your Lunch and Eat at Whitaker Center
    Option B: Purchase Lunches in Strawberry Square

  8. Complete the School Field Trip Visit Reservation Request Form below at least two weeks prior to the requested visit date.

What Happens Next?

Your Field Trip Visit Date is confirmed via email or phone within two business days.

A confirmation packet is emailed to the lead chaperone including a detailed visit schedule, driver directions, chaperone information and floor plan map. 

The Lead Chaperone signs and returns the Reservation Acknowledgement Form
to the Group Sales Office with a 50% deposit payment. Deposit payments can be made with cash, check, money order, Visa, MasterCard, or American Express. The Acknowledgement Form and deposit must be received by the release date noted on the form or the field visit may be cancelled. Schools in districts participating in the School District Partnership Contract Program are not required to submit the 50% deposit payment, but must sign and return the Acknowledgement Form.

School Field Trip Visit Reservation Request Form

You may submit a School Visit Reservation Request by filling out and sending the following form:

An asterisk (*) indicates a required field.

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Educator and School Information

Not a participant? Click Here to learn more about the School District Program

Visit Info

School Package Options

Please select 3 Events, one each from Harsco Science Center, Digital Cinema, and Discovery Lab

School Pricing does not include DMR Feature Films presented in Select Medical Digital Cinema.

Call the School Reservations Office for DMR school rates.

*Whitaker Center is pleased to offer school groups of 50 or more the opportunity to schedule a special 10am showing of any film in our library on a first-come, first-served basis, or watch a new film. Availability is subject to change.


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